Executive Assitant
Help our leadership stay focused on what matters most. We’re looking for a thoughtful, detail-oriented Executive Assistant to support SOVDA’s leadership team. If you combine strong emotional intelligence with organization and follow-through, you’ll help keep work moving smoothly behind the scenes.
Who we are
At SOVDA, we design coffee equipment that helps the world's best roasteries do their best work. We’re a small, dedicated team of engineers, and coffee profess ionals who care deeply about workflows, precision, and beautiful machines. Together with leading roasters, we’re building smarter, quieter, more efficient production lines—so teams spend less time on repetitive tasks and more time crafting exceptional coffee.
Who we are looking for
We’re looking for a resourceful partner who enjoys bringing structure to a busy, fast-moving environment. You don’t just check off tasks—you spot potential bottlenecks early and design smoother paths forward. You’re a proactive self-starter with a “no task too small” mindset and the curiosity to refine systems and communictaion. If you move with intention, think several steps ahead, can handle direct communictaion and take pride in helping a team operate with calm, reliable precision, we’d love to hear from you.
What we offer
This position offers more than administrative support; it provides elite access to executive-level insights and the professional prestige that comes with high-stakes leadership.
We offer a hybrid work model, providing the perfect balance of collaborative in-person interaction and remote flexibility. By joining the CEO’s inner circle, you will benefit from direct mentorship and a clear ability to grow your career as a strategic partner.
Requirements:
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- 5+ years supporting an executive, founder, or leadership team (or equivalent high-ownership operations role)
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- High proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets) and task-tracking tools
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- Strong written and verbal communication, and comfortable working in a fast-moving environment where priorities change quickly
Responsibilities:
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- Be consistently reachable during business hours and as required for urgent matters
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- Represent leadership professionally in communications
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- Coordinate across internal teams and assist in cultivating a calmer, more controlled daily flow
What you'll need to Succeed in this Role:
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- Understand how and what type of communication is most effective with the CEO and Staff
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- Consistently spot problems early, propose solutions, and don't stall on tasks
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- Take partially defined tasks and turn them into clear next steps, timelines, and deliverables
Must-Haves:
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- Highly self-motivated: you don’t wait for instruction, you identify what’s needed and act
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- Adaptable: comfortable switching between very different tasks multiple times per day
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- Fast Learner: you'll be asked to handle new tasks and you'll learn them quickly
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- Consistent and reliable: you show up, track the day, and follow through
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- Positive, resilient attitude: you enjoy challenges and don't easily get rattled by change
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- Strong problem-solving: you can independently solve problems with minimal guidance
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- Availability: able to take time-sensitive phone calls when needed
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- Organized + systems-minded: you naturally create structure and improve it
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- Detail-oriented: you catch issues before they become problems; accuracy matters
- Benefits and Pay:
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- Depending on Experience $60K-$75K
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- Comprehensive Health, Vision, and Dental Insurance
- Full Job Description -->
Sounds like you?
